One Module, Three Connected Views: How Time-Off Feeds Into Projects and Timesheets in EJA ERP

A common failure point in workforce tools is treating time-off as its own isolated process — approved in one place, while project timelines and timesheets somewhere else have no idea it happened. A manager plans a sprint assuming full team availability, only to find out two days in that someone's on approved leave. That disconnect is exactly what EJA ERP avoids by building Timesheets, Time-Off, and Projects into a single module instead of three separate tools.

One Workspace, Three Tabs

Inside EJA ERP, the Timesheet and Timeoff workspace opens directly into three connected views, sitting side by side:

• Timesheets — logged hours per employee, per project
• Time-Off — leave requests and approvals
• Projects — the work those hours and absences actually tie back to

Because all three live under one module rather than three disconnected apps, there's no exporting data between systems or manually cross-checking who's on leave before assigning project work.

What the Timesheets View Actually Tracks

The Timesheets tab isn't a flat log of hours — it's structured around the information that actually matters for both payroll and project tracking:

• Employee — whose hours are being logged
• Client Name and Project — which engagement or initiative the hours belong to
• Submission Date and Duration
• Total Required Hours vs. Total Hours Worked — so gaps between expected and actual time are visible immediately, not discovered weeks later
• Status and Action — a clear approval state, with managers able to switch between an Approvals view and My Timesheets, and pull up a list of Unsubmitted Timesheets to chase down outstanding entries directly

Because every timesheet entry is already tied to a specific Project and Client Name, hours logged aren't just a payroll record — they're also a direct input into how project progress and effort are actually tracked.

What the Time-Off View Actually Tracks

Switch to the Time-Off tab and the structure mirrors the same logic: leave isn't just a yes/no approval, it's governed by actual policy data. The view is organized around four areas — Time-Off Policies, Time-Off Approvals, My Entitlements, and My Time-Off Requests — with each policy tracked by:

• Name and Type — what kind of leave it is
• Days Requested and Frequency — how much leave and how often it applies
• Added By, Last Modified By, and Last Modified On — a clear audit trail of who set or changed the policy
• Roll Over — whether unused leave carries into the next period
• Action — managing or approving the policy directly from the same table

Because policies are managed here — not just individual requests — HR can define the actual rules (how many days, how often, whether they roll over) once, rather than relitigating them every time someone submits a request.

What the Projects View Actually Tracks

The Projects tab is where the connection to timesheets becomes concrete. Each project is logged with:

• Project Code # and Project Name
• Client — matching the same "Client Name" field used in Timesheets
• Start Date and End Date
• Budget
• Status and Actions

A single EJA workspace can hold a real volume of active work here — one example view showed 32 projects listed — each one searchable, sortable, and filterable by status, with a Create Project button to add new ones directly.

Why Living in the Same Workspace Actually Matters

Because Timesheets, Time-Off, and Projects are three tabs inside one module rather than three separate systems, the shared fields are what make the connection real, not just conceptual:

• The same "Client" field appears on both a timesheet entry and a project record, so hours logged against a project tie back to the exact same client data — no re-entry, no mismatched spelling between systems.
• The same employee data that Time-Off Approvals and My Entitlements run on is the same employee data Timesheets uses — so a manager reviewing project assignments isn't guessing at who's actually available.
• One audit trail. Because Time-Off Policies track who added or last modified them, and Timesheets track submission and approval status, there's a consistent, traceable record across all three areas — not three separate logs that have to be reconciled by hand.

Why This Matters More Than It Sounds

Most of the friction in workforce tracking doesn't come from any single process being hard — timesheets, leave requests, and project planning are each fairly simple on their own. The real cost comes from keeping them in sync manually: a leave request approved in one tool that a project manager in another tool never sees, or a timesheet logged against a client name that doesn't quite match what's in the project record.

By structuring Timesheets, Time-Off, and Projects as views within one workspace — sharing the same employee and client data underneath — EJA removes that manual syncing entirely.

Getting Started

If you're already on EJA ERP, the Timesheet and Timeoff workspace is available from your dashboard. From there, switch between Timesheets, Time-Off, and Projects to see how closely they're actually connected — approve a leave request and it's part of the same record system your project timelines and payroll already depend on.

Already using EJA ERP? Open Timesheet and Timeoff from your dashboard to see Timesheets, Time-Off, and Projects working together. New to EJA? Explore the platform to see how it all connects.