Self-service requests
Employees apply for leave, see their remaining balance before they submit, and track where the request has got to.
Absence & time off
Leave Management Software Your Team Will Actually Use
Every request, balance and approval in one place.
EJA Leave Management replaces the email chain and the shared spreadsheet with a single system for requesting, approving and tracking time off.
Entitlements are calculated for you, balances update the moment a request is approved, and managers can see who is away before they commit the team to a deadline.
What is leave management software?
Leave management software handles the full lifecycle of time off: an employee requests it, a manager approves it, an entitlement is drawn down, and the calendar reflects it — without anyone maintaining a spreadsheet of balances by hand.
The point is accuracy and visibility. Staff can see what they are owed, managers can see who is available, and HR gets a leave liability figure that is correct on the day they are asked for it.
What Leave Management gives you
Multi-level approvals
Requests route through the approval chain you define, with every decision and comment recorded against the request.
Automatic balance tracking
Entitlements accrue and draw down on their own, so balances are right without a month-end reconciliation.
Multiple leave types
Annual, sick, maternity, paternity, compassionate, study and unpaid leave — each with its own rules and allowance.
Team calendar
See who is off and when before approving a request or committing to a delivery date, and avoid clashes across a team.
Leave reporting
Report absence by employee, department or period, and carry an accurate leave liability into your accounts.
What changes in the business
No more spreadsheet of balances
Entitlements calculate themselves, which removes the single most common source of disputes between staff and HR.
Approvals stop getting lost
Requests live in a system with a status rather than in an inbox, so nothing sits unanswered for a fortnight.
Cover is planned, not discovered
Managers see overlapping absence before they approve it, instead of finding out on the morning it starts.
Accurate leave liability
Finance can put a defensible number on accrued leave whenever it is needed, not just at year end.
Built for
- Growing SMEs formalising HR
- Multi-department organisations
- Schools and training institutions
- Hospitality businesses with shift cover
- NGOs and non-profits
- Any employer tracking statutory entitlements
Works with the rest of EJA
Leave Management is stronger connected to the modules around it. Every application shares one data layer.
Leave Management — FAQs
How does leave management software calculate entitlements?
You define the leave types and their allowances, and the system accrues and draws them down automatically as requests are approved. Balances stay correct continuously, so nobody has to reconcile a spreadsheet before answering an employee's question.
Can we configure different leave types and policies?
Yes. Annual, sick, maternity, paternity, compassionate, study and unpaid leave can each carry their own allowance and approval rules, so the system reflects your actual policy rather than a generic default.
Can managers see who else is away before approving?
Yes. A shared team calendar shows booked and pending absence, so overlapping requests are visible at the point of approval rather than after the fact.
Does leave connect to timesheets and payroll?
Yes. Because leave, timesheets and employee records share one platform, approved absence is reflected in time reporting and flows into payroll preparation without separate data entry.
Can employees check their own leave balance?
Yes. Staff see their remaining entitlement and full request history themselves, which removes most of the routine questions HR teams field every month.
Ready to put Leave Management to work?
Start with this module alone, or switch on the rest of the EJA ecosystem as your operations grow. One platform, one login, one set of records.