Digital requisition forms
Staff raise requests with the detail your finance team actually needs, so approvals are not held up by follow-up questions.
Procurement & spend control
Requisition Software That Controls Every Naira of Spend
Every request approved, recorded and traceable.
EJA Requisition Management digitises the request-to-purchase process: staff raise a requisition, it routes through the approval levels you define, and the decision is recorded against it.
It replaces the pattern most organisations actually run on — a request over WhatsApp, an approval in a corridor and no record of either — with a trail you can produce during an audit.
What is requisition management software?
Requisition management software governs how an organisation asks to spend money. Someone raises a request, it moves through defined approval levels according to value or category, and it becomes a purchase only once it has cleared them.
The control it provides is not the approval itself but the record of it. When every request carries who asked, who approved, on what basis and when, procurement spend stops being something you reconstruct after the fact.
What Requisitions gives you
Multi-level approvals
Route requests through the levels you define — by value, department or category — with each decision recorded.
Full audit trail
Every request carries its complete history: who raised it, who approved it, when, and any comments along the way.
Status visibility
Requesters can see exactly where their request has reached, which removes most of the chasing.
Requisition to invoice
Approved requests carry through to purchase and invoice, so the spend is linked to the approval that authorised it.
Spend reporting
Analyse requests by department, category and period to see where the money is actually going.
What changes in the business
Spend stops leaking
Purchases require an approval that is recorded, which closes the gap informal authorisation leaves open.
Approvals move faster
Requests arrive complete and route themselves, rather than sitting in an inbox waiting for someone to notice.
Audits get easier
The trail already exists in the form an auditor wants, so preparing for one stops being a project.
Budget holders can see commitments
Approved-but-unpaid requests are visible, so departments know what they have committed before the invoice lands.
Built for
- Multi-department organisations
- Contractors and engineering firms
- Schools and institutions
- NGOs with donor reporting obligations
- Hotels and hospitality groups
- Any organisation with delegated spending authority
Works with the rest of EJA
Requisitions is stronger connected to the modules around it. Every application shares one data layer.
Requisitions — FAQs
What does requisition management software do?
It moves purchase requests out of email and messaging apps into a system where each request is raised on a structured form, routed through defined approval levels, and recorded with its full decision history.
Can we set up multi-level approval workflows?
Yes. Approval routing can reflect value thresholds, departments and categories, so a small stationery order and a major capital purchase follow appropriately different paths.
Is there an audit trail for every request?
Yes. Each requisition carries who raised it, who approved or rejected it, when, and any comments attached — which is precisely the record auditors ask for.
Does a requisition connect to the eventual invoice?
Yes. Approved requisitions carry through to purchase and invoice within the same platform, so the spend is traceable back to the approval that authorised it.
Can requesters see the status of their request?
Yes. Requesters can see which approval stage their request has reached, which removes most of the follow-up traffic that procurement teams otherwise absorb.
Ready to put Requisitions to work?
Start with this module alone, or switch on the rest of the EJA ecosystem as your operations grow. One platform, one login, one set of records.