Raise invoices quickly
Build an invoice from your items, rates and clients, with tax handled and totals calculated as you go.
Billing & receivables
Invoice Software That Keeps Cash Flowing
Raise it, send it, track it, get paid.
EJA Invoice Management covers the whole receivable: raising the invoice, sending it, tracking what has been received and seeing what has gone overdue.
Invoices draw on the data already in the platform — approved timesheets, delivered stock, completed project milestones — so what you bill matches what you actually did.
What is invoice management software?
Invoice management software is where a business raises what it is owed and tracks whether it has been paid. It covers issuing the invoice, recording receipts against it, and surfacing the balance that has aged past its due date.
Done in a spreadsheet, this breaks in a predictable way: the invoice list and the bank statement drift apart, and nobody is certain what is genuinely outstanding. Keeping invoices in the same system as the ledger is what closes that gap.
What Invoicing gives you
Payment tracking
Record full and partial receipts against each invoice and see the true outstanding balance at any moment.
Overdue visibility
Ageing is calculated for you, so the invoices that need chasing surface without anyone building a report.
Summary dashboards
Total raised, total received and total overdue at a glance, filterable by client and date range.
Linked to the ledger
Receipts post into bookkeeping, so your revenue figure and your invoice list agree without reconciliation.
Client history
Every invoice and payment for a client in one place, which makes a payment conversation a short one.
What changes in the business
You know what you are owed
Outstanding and overdue balances are live figures rather than the output of a Friday afternoon spreadsheet exercise.
Faster collection
Ageing surfaces the invoices worth chasing while chasing them still works, instead of at ninety days.
Billing matches delivery
Invoices built from approved timesheets and delivered stock reflect what actually happened, so fewer are disputed.
Cleaner books
Receipts flow into the ledger as they are recorded, which removes the month-end reconciliation between two systems.
Built for
- Professional and consulting services
- Agencies billing by project or retainer
- Distributors and wholesalers
- Contractors and engineering firms
- Schools invoicing fees
- Any business carrying receivables
Works with the rest of EJA
Invoicing is stronger connected to the modules around it. Every application shares one data layer.
Invoicing — FAQs
Can I create and send invoices from EJA?
Yes. You build the invoice from your items, rates and client records, with tax and totals calculated automatically, then issue it and track it from the same place.
How do I track which invoices have been paid?
Receipts are recorded against the invoice, including partial payments, so each invoice shows what has been received and what remains. Dashboards summarise total raised, total received and total overdue.
Does it show overdue invoices automatically?
Yes. Ageing is calculated from the due date, so overdue balances surface on their own rather than requiring someone to build a report to find them.
Does invoicing connect to bookkeeping?
Yes. Invoices and the receipts against them post into the same ledger, so your revenue figures and your receivable list agree without a reconciliation step.
Can invoices be raised from timesheets?
Yes. Because approved timesheet hours sit in the same platform, billable time can be carried into an invoice rather than re-entered, which is where billing errors usually creep in.
Ready to put Invoicing to work?
Start with this module alone, or switch on the rest of the EJA ecosystem as your operations grow. One platform, one login, one set of records.